Database Management and Information Security Competencies Required by Administrative Office Managers in the Utilization of Electronic Records in Tertiary Institutions for Sustainable Development

  • Joseph Ibrahim
  • Benedette E. Okoli
  • Augustina C. Anyigor-Ogah
  • Ifeanyi M. Idike

Abstract

The study determined the competencies required by administrative office managers in the utilization of electronic records in tertiary institutions in Taraba State, Nigeria. Two specific purposes, two research questions and two hypotheses guided the study. The design adopted for the study was the survey research design.  The population for the study comprised 901 (males 659 and females 242) administrative office managers in nine (9) tertiary institutions located in Taraba State. The sample size consisted of 277, determined using Yaro Yamane’s formula. The instrument for data collection was a 4-point rating scale structured questionnaire titled “Questionnaire on Competencies Required by Administrative Office Managers in the Utilization of Electronic Records in Tertiary Institutions in Taraba State (QOMCUERTITS). The instrument was validated by three experts and was subjected to internal reliability testing using Cronbach Alpha reliability coefficient. The overall reliability index obtained was 0.85. Data collected were analysed using mean and standard deviation to answer the research questions and t-test to test the research hypotheses at 0.05 level of significance. Results revealed that database management and information security competencies are required by administrative managers in the utilization of electronic records. The gender of administrative office managers in tertiary institutions was not significant in database management and information security competencies required in the utilization of electronic records. It was recommended that there should be training and retraining programmes for lecturers to acquire and teach competencies areas of database management and information security.    

References

Anyigor-Ogah, A. C. (2023). Pedagogical and classroom management competencies required for effective implementation of the new business subjects curriculum in secondary schools in Nigeria. European Journal of Education Studies, 10(6), 71-84.
Asogwa, B. E. (2012). The challenge of managing electronic records in developing countries: Implications for records managers in sub Saharan Africa. Records Management Journal, 22 (3), 198 – 211
Oko, M. C., Egba, A. C., Egba, E. I., Achimugu, O & Achimugu, P. (2016). Improving data handling in Nigerian tertiary institutions through effective electronic record management. India Journal of Science and Technology, 9(46)
Ezenwafor, J. I., & Gude, G. A. (2020). Administrative supervisors' assessment of word processing and spreadsheet competencies possessed by office technology and management graduate workers in Northwest Nigeria polytechnics. Nigerian Journal of Business Education (NIGJBED), 7 (2), 252-264
Franks, P. C. (2013). An introduction to electronic records management. https://www.statearchivists.org/files/7014/7209/3942/Electronic_Records_Management_Presentation-Franks.pdf
Fruhlinger, J. (2020). What is information security? Definition, principles, and jobs. Retrieved from https://www.csoonline.com /article/3513899/what-is-information-security-definition-principles-and-jobs.html
Glassdoor (2020). What is an administrative officers?https://www.glassdoor.com/Job-Descriptions/ Office-Manager.htm
Halas, H., &Klobucar, T. (2010). Importance of Electronic Record Preservation in E-Business. Retrieved from https://www.igi-global.com/chapter/importance-electronic-record-preservation-business/41270
Hofman, H. (2005). Archives. Retrieved from https://www.sciencedirect. com/topics/computer-science/archival-theory
Indeed Editorial Team (2021).Data management skills: definition and examples. Retrieved from https://www.indeed.com/career-advice/resumes-cover-letters/data-management-skills
International Council on Archives in Records Management Guide (2012). What is a record? Retrieved from https://www.jisc.ac.uk/guides/records-management/what-is-a-record
Khan, M. K. (2020). Overcoming gender disparity in cybersecurity profession. Retrieved from https://www.g20-insights.org/policy_briefs/overcoming-gender-disparity-in-cybersecurity-profession/
Knight, M. (2018). What is database management? Retrieved from https://www. dataversity .net/what-is-database-management/
McGill, T., & Thompson, N. (2018). Gender differences in information security perceptions and behaviour. Retrieved from https://www.researchgate.net/ publication/336600009_ Gender_Differences_in_Information_Security_Perceptions_and_Behaviour/link/5da7 c2ca92851caa1baa63d6/download
Mokhtar, U. A., &Yusof, Z. M. (2017). Electronic records. Retrieved from https://www.sciencedirect.com/topics/psychology/electronic-record
Mullins, C. S. (2021). Database management system (DBMS). Retrieved from https://searchsqlserver.techtarget.com/definition/database-management-system
Öberg, L., &Borglund, E. (2006). What are the characteristics of records? International Journal of Public Information Systems, 2006 (1), 55-76
Olaitan, S. O. (2003). Understanding curriculum Nsukka: Ndudim Printing and Publishing Company.
Oluwatayo, G. K., Adirika, B. N., &Wodi, I. I. (2014). Competencies of Nigerian graduate teachers: The insiders’ perspectives. Journal of Emerging Trends in Educational Research and Policy Studies (JETERAPS), 5 (4), 577 – 584.
Ovbiagele, A. O. Mgbonyebi, D. C., &Olaniye V. (2019). Electronic records management competencies required of polytechnic office technology and management graduates in South-south Nigeria. Nigerian Journal of Business Education (NIGJBED), 6 (1), 464-472
Peniel Solutions (2021) What Are the Skills Needed for Records Managers to Transition to Electronic Record-keeping? Retrieved from https://www.transaccessdm.com/ 2021/03/what-are-the-skills-needed-for-records-managers-to-transition-to-electronic-record-keeping/
Rouse, M. (2019). Information security (infosec). Retrieved from https://searchsecurity. techtarget.com/definition/information-security-infosec
Sokanu Interactive (2021). What is an administrative officers? Retrieved from https://www.careerexplorer.com/careers/office-manager/
Published
2024-03-01
How to Cite
IBRAHIM, Joseph et al. Database Management and Information Security Competencies Required by Administrative Office Managers in the Utilization of Electronic Records in Tertiary Institutions for Sustainable Development. International Journal of Business and Technology Management, [S.l.], v. 6, n. 1, p. 64-73, mar. 2024. ISSN 2682-7646. Available at: <https://myjms.mohe.gov.my/index.php/ijbtm/article/view/25871>. Date accessed: 21 apr. 2024.
Section
English Section